10-Step Monthly Verification — Run at the same time as your IFTA quarterly prep.
| # | ITEM | REQUIREMENT / DETAIL | |
|---|---|---|---|
| 01 | Portal login active | Log into portal.fmcsa.dot.gov. Confirm account is active, not disabled or archived. | |
| 02 | Company Official verified | Owner or employee — not a consultant or third-party service. Must match Login.gov. | |
| 03 | Login.gov email matched | Email on Portal account matches Login.gov account for Company Official exactly. | |
| 04 | MFA enabled | Multi-factor authentication active on Login.gov account. | |
| 05 | Backup Official designated | Secondary person assigned in case primary Official is unavailable. |
| # | ITEM | REQUIREMENT / DETAIL | |
|---|---|---|---|
| 06 | MCS-150 current | Biennial Update filed within last 24 months. Address, fleet count, and contacts current. | |
| 07 | Physical address verified | Street address on file is inspectable. No PO Boxes. No virtual offices. | |
| 08 | Fleet count audited | Vehicle count in FMCSA records matches actual equipment. | |
| 09 | BOC-3 status confirmed | Verified active at safer.fmcsa.dot.gov. Provider still registered and operating. | |
| 10 | FMCSA alerts active | Subscribed to FMCSA email alerts. Phase 2 invitation will arrive via email — do not attempt Motus access before it arrives. |
OPERATING INSTRUCTIONS
Owner: Company Official — the person designated on the FMCSA Portal account.
Frequency: Monthly. Run at the same time as IFTA quarterly prep. This checklist will be wired into the LaunchPath recurring admin calendar in Module 3.
Important: Do not create a Motus account until FMCSA sends the Phase 2 carrier invitation. Until then, all filings remain in the legacy system.